Running a camp isn’t just about planning fun activities — it’s about creating a safe, organised, and well-structured environment for everyone involved. But when it comes to managing who can access what information, many camps still rely on trust and a tangle of shared files.

That’s why FullTent includes powerful, customisable permissions — so the right people can see the right things, and nothing more.

The Problem with “Everyone Has Access”

In traditional setups, it’s not uncommon for staff and volunteers to share a single spreadsheet or Google Drive folder that contains everything: camper details, medical forms, safeguarding notes, staff schedules, and payment records.

But here’s the issue:

  • The safeguarding officer doesn’t need to see payment data.
  • The kitchen team doesn’t need access to camper medical forms.
  • The youth leader shouldn’t be able to edit the entire event plan.

When everyone can see everything, things get messy — and risky.

FullTent Makes Roles & Permissions Simple

With FullTent, each attendee can be assigned a custom role. This means that as an event organiser, you stay in control of who sees what. No more accidental oversharing, no more unnecessary access.

For example:

  • Safeguarding Officers only see safeguarding-related info.
  • Catering Teams only access dietary needs and meal plans.
  • Volunteer Leaders see their own group details — not the whole camp.
  • Parents only see what’s relevant for their child.

Why This Matters

✅ Protects Sensitive Data

Camp data often includes things like medical information, safeguarding notes, and personal contact details. With custom roles, you dramatically reduce the risk of this information being seen by the wrong person.

✅ Builds Trust with Parents & Teams

When parents register their kids, they want to know their information is safe. When volunteers join your team, they want to know their privacy is respected. Clear permissions make that happen.

✅ Reduces Admin Stress

Instead of fielding requests like “Can you send me just the allergy list?” or “Can I get a version of the schedule with only my cabin’s details?” — FullTent does the filtering for you, automatically.

✅ Scales with You

Whether you’re running a weekend retreat with 20 people or a week-long summer camp with 300, roles and permissions scale easily — without needing to create dozens of document versions or manual workarounds.

Your Camp, Your Structure

Every camp is different. That’s why FullTent’s role system is fully flexible. You can define your own roles, choose what each role can access, and adjust them any time.

Want group leaders to send messages to their groups but not edit event details? Done.
Need volunteers to access their own schedule, but not the main timetable? Easy.

Conclusion: Smarter Permissions, Safer Camps

The more your camp grows, the more you need clarity, structure, and security. FullTent’s role-based permissions give you all three — without the headache. It’s one more way we help you spend less time managing systems and more time creating unforgettable experiences.